JOB TITLE: MOBI-REC COORDINATOR
DEPARTMENT OF FAMILY AND SOCIAL SERVICES

Department:              Resident Initiatives
Division:                   Supportive Services
Reports to:                Property Manager
Pay Grade:                Part-time Hourly
Classification:            Non-Exempt

GENERAL STATEMENT OF JOB

Under occasional supervision, coordinates Mobi-Rec Van activities for residents of housing communities and at special community wide events.  Provides structure and supervises all activities.  Reports to the Director of Family Self-Sufficiency.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Plans and manages a comprehensive schedule for all activities for the MOBI-Rec van to enhance the quality of life of CHA residents of all ages.  Keeps updated on current youth games and elderly health activities and incorporates them in the MOBI-Rec program.

Operates the Mobi-Rec van by driving to different communities that are owned and operated by the Columbia Housing Authority.  

Maintains all equipment that is utilized by the MOBI-Rec van.  Insures equipment is not damaged and is safe for children and adults to use.

Evaluates programming; makes recommendations for improvement, and assists with the development of new or enhanced programs and services.

Operates a variety of office equipment to include computer, printer, typewriter, and telephone.

Interacts and communicates with various groups and individuals such as other agency personnel, clients, other governmental agencies, social service agencies, healthy providers, community and civic organizations, and the general public.  

ADDITIONAL JOB FUNCTIONS

Performs routine clerical/office functions as necessary, including but not limited to composing and typing correspondence, copying and filing documents, answering the telephone, etc.
Assists personnel staff with various duties as required.
Performs other related duties as required.

MINIMUM TRAINING AND EXPERIENCE

Requires some college experience and sports knowledge and a sincere interest in working with children, families, and elderly.  Preferred education: on track to obtain a Bachelor’s degree in Recreation and Sports Management or Sports and Health Science. 

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements:  Must be physically able to operate a variety of machines and equipment including a computer, telephone, calculator and basic office equipment.  Must be able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.  Must be able to lift and/or carry weights of up to twenty-five pounds.

Data Conception:  Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications:  Requires the ability of speaking and/or signaling people to convey or exchange information.  Includes receiving assignments and/or direction from supervisor.

Language Ability:  Requires ability to read a variety of policy and procedure manuals, etc.  Requires the ability to prepare required reports, news copy, publications, correspondence, etc. with proper format, punctuation, spelling and grammar, using all parts of speech.  Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence:  Requires the ability to apply logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables.  Requires the ability to learn and understand principles and techniques; to make independent judgements in absence of supervision; to acquire knowledge of topics related to primary occupation.  Must have the ability to comprehend and interpret received information and to understand and implement basic office machinery functions.

Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions.  Must have skill in English composition and be able to communicate effectively and efficiently with persons of a variety of educational and cultural backgrounds.

Numerical Aptitude:  Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time.

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width and shape; identify creative mixes and matches as in publication design; and visually read various information.

Motor Coordination:  Requires the ability to coordinate hands and eyes using office machinery, to operate motor vehicles.

Manual Dexterity:  Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc.  Must have minimal levels of eye/hand/foot coordination.

Color Discrimination:  Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament:  Requires the ability to deal with people beyond giving and receiving instructions.  Must be adaptable under stress when confronted with emergency situations or tight deadlines.

Physical Communication:  Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). 

PERFORMANCE INDICATORS

Knowledge of Job:  Has thorough knowledge of methods, procedures and policies of the Housing Authority as they pertain to the performance of duties of the Public Relations Coordinator.  Is knowledgeable in the laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position.  Has considerable knowledge of public relations methods and practices; is able to communicate with the media and general public in such a way as to establish and maintain a positive public image for the agency.  Has considerable knowledge of the functions and interrelationships of the Housing Authority and other governmental agencies.  Has the ability to offer assistance to co-workers and employees of other departments as required.  Has the ability to use independent judgment as needed in performing routine and non-routine tasks.  Is able to make sound, educated decisions. Is able to take the initiative to complete the duties of the position without need for direct supervision.  Is able to write effective copy and produce attractive publications that meet the public relations needs of the organization.  Is skilled in applying a responsible attention to detail as necessary in preparing reports and correspondence.  Is able to read and interpret technical, financial and legal documents and related materials pertaining to the responsibilities of the job.  Has knowledge of the terminology and various professional languages used within the department.  Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.  Knows how to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.  Knows how to make public presentations.  Has the mathematical ability to handle required calculations.  Has the ability to plan, organize and prioritize daily assignments and annual events.  Has good organizational, technical and human relations skills.  Has skill in the use of computers, databases and desktop publishing software, and other modern office technology.  Has the ability to learn and utilize new skills and information to improve job performance and efficiency.  Knows how to react calmly and quickly in emergency situations.

Quality of Work:  Maintains high standards of accuracy in exercising duties and responsibilities.  Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.  Maintains high quality communication and interaction with all Housing Authority departments, co-workers and the public.

Quantity of Work:  Performs described “Specific Duties and Responsibilities” and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the Housing Authority.

Dependability:  Assumes responsibility for completing assigned work.  Completes assigned work within deadlines in accordance with directives.  Housing Authority policy, standards and prescribed procedures.  Remains accountable to assigned responsibilities in the technical, human and conceptual areas.

Attendance:  Attends and remains at work regularly and adheres to Housing Authority policies and procedures regarding absences and tardiness.  Provides adequate notice to higher management with respect to vacation and time-off requests.

Initiative and Enthusiasm:  Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.  Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.

Judgement:  Exercises analytical judgement in areas of responsibility.  Identifies problems or situations as they occur and specifies decision objectives.  Identifies or assists in identifying alternative solutions to problems or situations.  Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.  Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment.

Cooperation:  Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.  Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with Housing Authority policy or procedures, etc.  Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the organization.

Relationships with Others:  Shares knowledge with managers, supervisors and staff for mutual benefit.  Contributes to maintaining high morale among all Housing Authority employees.  Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the organization and to project a good Housing Authority image.  Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the organization.  Emphasizes the importance of maintaining a positive image within the organization.  Interacts effectively with higher management, professionals and the public.

Coordination of Work:  Plans and organizes daily work routine.  Establishes priorities for the completion of work in accordance with sound time-management methodology.  Avoids duplication of effort.  Estimates expected time of completion of elements of work and establishes a personal schedule accordingly.  Attends required meetings, planning sessions and discussions on time.  Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping:  Adheres to all safety and housekeeping standards established by the Housing Authority and various regulatory agencies.  Sees that the standards are not violated.  Maintains a clean and orderly workplace.